Legal Notice / Privacy Policy

 

Legal Notice

Shobukan Karate Club Zurich
Manessestrasse 1
Sihlhölzli, Hall D
8003 Zurich
info@shobukan.ch

Website design
Arndt Watzlawik Visual Communication

Video & Photography
Roger Keller, Artist

Programming
KÖNIG – PHP Software Engineering

 

Privacy Policy

 

With this Privacy Policy, we provide information about the processing of personal data in connection with our activities and operations, including our website under the domain name www.shobukan.ch. In particular, we inform you what personal data we process, for what purpose, how, and where. We also inform you about the rights of persons whose data we process.

For individual or additional activities and operations, we may publish further privacy policies or other information on data protection.

1. Contact details

The controller within the meaning of data protection law is:

Shobukan Karate Club Zurich
Manessestrasse 1
Sihlhölzli, Hall D
8003 Zurich
info@shobukan.ch

In individual cases, third parties may be responsible for the processing of personal data, or there may be joint controllership with third parties. Upon request, we will be pleased to provide data subjects with information about the respective responsibility.

2. Definitions and legal bases

2.1 Definitions

Data subject: Natural person about whom we process personal data.

Personal data: All information relating to an identified or identifiable natural person.

Sensitive personal data: Data on trade union, political, religious or philosophical views and activities; data on health, intimate sphere, or membership of an ethnicity or race; genetic data; biometric data that uniquely identifies a natural person; data on criminal and administrative sanctions or prosecutions; and data on social assistance measures.

Processing: Any handling of personal data, regardless of the means and procedures used, for example querying, comparing, adapting, archiving, retaining, reading, disclosing, obtaining, recording, collecting, deleting, revealing, sorting, organizing, storing, modifying, disseminating, linking, destroying, and using personal data.

2.2 Legal bases

We process personal data in accordance with Swiss law, in particular the Federal Act on Data Protection (Data Protection Act, FADP) and the Ordinance on Data Protection (Data Protection Ordinance, DPO).

3. Type, scope, and purpose of the processing of personal data

We process the personal data that is necessary to carry out our activities and operations on an ongoing basis in a people-friendly, secure, and reliable manner. The personal data processed may, in particular, fall into the categories of browser and device data, content data, communication data, metadata, usage data, master data including inventory and contact data, location data, transaction data, contract data, and payment data. The personal data may also constitute sensitive personal data.

We also process personal data that we receive from third parties, obtain from publicly accessible sources, or collect in the course of carrying out our activities and operations, insofar as such processing is permitted.

We process personal data, where necessary, with the consent of the data subjects. In many cases, we may process personal data without consent, for example to comply with legal obligations or to safeguard overriding interests. We may also request consent from data subjects even if their consent is not required.

We process personal data for the duration required for the respective purpose. In particular, we anonymize or delete personal data depending on statutory retention and limitation periods.

4. Disclosure of personal data

We may disclose personal data to third parties, have it processed by third parties, or process it jointly with third parties. Such third parties may, for example, be specialized providers whose services we use.

In the course of our activities and operations, we may disclose personal data in particular to banks and other financial service providers, authorities, educational and research institutions, consultants and lawyers, interest groups, IT service providers, cooperation partners, credit and business information agencies, logistics and shipping companies, marketing and advertising agencies, media, parent, sister and subsidiary companies, organizations and associations, social institutions, telecommunications companies, insurers, and payment service providers.

5. Communication

We process personal data in order to communicate with individuals as well as with authorities, organizations, and companies. In doing so, we process in particular data that a data subject transmits to us when contacting us, for example by letter post or email. We may store such data in an address book or with comparable tools.

Third parties who transmit data about other persons to us are obliged to independently ensure the data protection of those data subjects. In particular, they must ensure that such data is correct and may be transmitted.

We use selected services from suitable providers to enable and improve communication with individuals and other communication partners. With such services, we may also manage and otherwise process the data of data subjects beyond direct communication.

6. Data security

We take appropriate technical and organizational measures to ensure a level of data security appropriate to the respective risk. With our measures, we ensure in particular the confidentiality, availability, traceability, and integrity of the personal data processed, but we cannot guarantee absolute data security.

Access to our website and our other digital presence is provided using transport encryption (SSL / TLS, in particular with the Hypertext Transfer Protocol Secure, abbreviated HTTPS). Most browsers warn against visiting a website without transport encryption.

Our digital communication is subject—like in principle any digital communication—to mass surveillance without cause or suspicion by security authorities in Switzerland, the rest of Europe, the United States of America (USA), and other countries. We have no direct influence on the corresponding processing of personal data by intelligence services, police agencies, and other security authorities. We also cannot rule out that a data subject is specifically monitored.

7. Personal data abroad

We process personal data in principle in Switzerland. However, we may also disclose or export personal data to other countries, in particular in order to process it there or have it processed there.

We may disclose personal data to all countries on Earth and elsewhere in the universe, provided that the law there ensures adequate data protection in accordance with a decision of the Swiss Federal Council.

We may disclose personal data to countries whose laws do not ensure adequate data protection, provided that appropriate data protection is ensured for other reasons, in particular on the basis of standard data protection clauses or with other suitable safeguards. Exceptionally, we may export personal data to countries without adequate or appropriate data protection if the special data protection requirements are met, for example the explicit consent of the data subjects or a direct connection with the conclusion or performance of a contract. Upon request, we will be pleased to provide data subjects with information about any safeguards or provide a copy of safeguards.

8. Rights of data subjects

8.1 Data protection claims

We grant data subjects all claims in accordance with applicable law. In particular, data subjects have the following rights:

  • Information: Data subjects may request information as to whether we process personal data about them and, if so, what personal data is involved. Data subjects also receive the information required to assert their data protection claims and to ensure transparency. This includes the personal data processed as such, but also, among other things, information on the purpose of processing, the duration of retention, any disclosure or export of data to other countries, and the origin of the personal data.
  • Rectification and restriction: Data subjects may have incorrect personal data corrected, incomplete data completed, and the processing of their data restricted.
  • Opportunity to present one’s own viewpoint and human review: In the case of decisions based exclusively on automated processing of personal data that have a legal effect on them or significantly affect them (automated individual decisions), data subjects may present their own viewpoint and request review by a human.
  • Deletion and objection: Data subjects may have personal data deleted (“right to be forgotten”) and object to the processing of their data with effect for the future.
  • Data release and data transfer: Data subjects may request the release of personal data or the transfer of their data to another controller.

We may postpone, restrict, or refuse the exercise of the rights of data subjects within the legally permissible framework. We may inform data subjects of any requirements to be met for the exercise of their data protection claims. For example, we may refuse to provide information in whole or in part by reference to confidentiality obligations, overriding interests, or the protection of other persons. For example, we may also refuse the deletion of personal data, in particular by reference to statutory retention obligations, in whole or in part.

We may, exceptionally, provide for costs for the exercise of rights. We inform data subjects in advance about any costs.

We are obliged to identify data subjects who request information or assert other rights by appropriate measures. Data subjects are obliged to cooperate.

8.2 Legal protection

Data subjects have the right to enforce their data protection claims through legal channels or to file a report or complaint with a data protection supervisory authority.

The data protection supervisory authority for private controllers and federal bodies in Switzerland is the Federal Data Protection and Information Commissioner (FDPIC).

9. Use of the website

9.1 Cookies

We may use cookies. Cookies—both our own cookies (first-party cookies) and cookies from third parties whose services we use (third-party cookies)—are data stored in the browser. Such stored data does not have to be limited to traditional text-based cookies.

Cookies can be stored in the browser temporarily as “session cookies” or for a certain period as so-called persistent cookies. “Session cookies” are automatically deleted when the browser is closed. Persistent cookies have a specific storage duration. Cookies make it possible, in particular, to recognize a browser on the next visit to our website and thereby, for example, measure the reach of our website. Persistent cookies can also be used, for example, for online marketing.

Cookies can be disabled, restricted, or deleted at any time, in whole or in part, in the browser settings. The browser settings often also allow automated deletion and other management of cookies. Without cookies, our website may no longer be fully available. We actively request explicit consent for the use of cookies—at least insofar as and to the extent required under applicable law.

9.2 Logging

For each access to our website and our other digital presence, we may log at least the following information, provided that it is determined or transmitted to our digital infrastructure as standard during such access: date and time including time zone, IP address, access status (HTTP status code), operating system including user interface and version, browser including language and version, the individual subpage of our website accessed including the amount of data transmitted, the last website accessed in the same browser window (referrer).

We log such information, which may also constitute personal data, in log files. The information is required to provide our digital presence on an ongoing basis in a people-friendly and reliable manner. The information is also required to ensure data security—also by third parties or with the help of third parties.

9.3 Tracking pixels

We may integrate tracking pixels into our digital presence. Tracking pixels are also referred to as web beacons. Tracking pixels—including those of third parties whose services we use—are usually small, invisible images or scripts formulated in JavaScript that are automatically retrieved when accessing our digital presence. With tracking pixels, at least the same information as with logging in log files can be collected.

10. Notifications and messages

10.1 Success and reach measurement

Notifications and messages may contain web links or tracking pixels that record whether an individual message was opened and which web links were clicked. Such web links and tracking pixels may also record the use of notifications and messages on a personal basis. We require this statistical recording of usage for success and reach measurement in order to be able to send notifications and messages effectively and in a people-friendly manner, as well as on an ongoing, secure, and reliable basis, based on the needs and reading habits of the recipients.

10.2 Consent and objection

As a general rule, you must consent to the use of your email address and your other contact addresses, unless the use is permitted for other legal reasons. To obtain a double-confirmed consent, we may use the “double opt-in” procedure. In this case, you will receive a message with instructions for double confirmation. For evidentiary and security reasons, we may log obtained consents including IP address and timestamp.

As a general rule, you may object to receiving notifications and messages such as newsletters at any time. With such an objection, you may at the same time object to the statistical recording of usage for success and reach measurement. Required notifications and messages in connection with our activities and operations remain reserved.

11. Social media

We are present on social media platforms and other online platforms in order to communicate with interested persons and to provide information about our activities and operations. In connection with such platforms, personal data may also be processed outside Switzerland.

The general terms and conditions (GTC) and terms of use as well as privacy policies and other provisions of the respective operators of such platforms also apply. These provisions provide information in particular about the rights of data subjects directly vis-à-vis the respective platform, including, for example, the right to information.

12. Services from third parties

We use services from specialized third parties in order to be able to carry out our activities and operations on an ongoing basis in a people-friendly, secure, and reliable manner. With such services, we can, among other things, embed functions and content into our website. In the case of such embedding, the services used collect, for technically compelling reasons, at least temporarily the IP addresses of users.

For necessary security-related, statistical, and technical purposes, third parties whose services we use may process data in connection with our activities and operations in aggregated, anonymized, or pseudonymized form. This includes, for example, performance or usage data in order to be able to provide the respective service.

We use in particular:

12.1 Digital infrastructure

We use services from specialized third parties in order to use the required digital infrastructure in connection with our activities and operations. This includes, for example, hosting and storage services from selected providers.

We use in particular:

12.2 Fonts

We use services from third parties to embed selected fonts as well as icons, logos, and symbols into our website.

We use in particular:

13. Final notes on the Privacy Policy

We created this Privacy Policy with the privacy policy generator from Datenschutzpartner .

We may update this Privacy Policy at any time. We will inform you about updates in an appropriate manner, in particular by publishing the current Privacy Policy on our website.